Menu
To use a keyboard shortcut, press and hold one or more modifier keys and then press the last key of the shortcut. For example, to use Command-C (copy), press and hold the Command key, then the C key, then release both keys. Mac menus and keyboards often use symbols for certain keys, including modifier keys:
Windows Action. Mac OS Action. Move focus to the next or previous row when in the body of the file list on the left. Up Arrow or Down Arrow. Up Arrow or Down Arrow. If pressed in the body of the file list, navigate one level up from within a folder.
On keyboards made for Windows PCs, use the Alt key instead of Option, and the Windows logo key instead of Command.
Some keys on some Apple keyboards have special symbols and functions, such as for display brightness , keyboard brightness , Mission Control, and more. If these functions aren't available on your keyboard, you might be able to reproduce some of them by creating your own keyboard shortcuts. To use these keys as F1, F2, F3, or other standard function keys, combine them with the Fn key.
Cut, copy, paste, and other common shortcuts
- Command-X: Cut the selected item and copy it to the Clipboard.
- Command-C: Copy the selected item to the Clipboard. This also works for files in the Finder.
- Command-V: Paste the contents of the Clipboard into the current document or app. This also works for files in the Finder.
- Command-Z: Undo the previous command. You can then press Shift-Command-Z to Redo, reversing the undo command. In some apps, you can undo and redo multiple commands.
- Command-A: Select All items.
- Command-F: Find items in a document or open a Find window.
- Command-G: Find Again: Find the next occurrence of the item previously found. To find the previous occurrence, press Shift-Command-G.
- Command-H: Hide the windows of the front app. To view the front app but hide all other apps, press Option-Command-H.
- Command-M: Minimize the front window to the Dock. To minimize all windows of the front app, press Option-Command-M.
- Command-O: Open the selected item, or open a dialog to select a file to open.
- Command-P: Print the current document.
- Command-S: Save the current document.
- Command-T: Open a new tab.
- Command-W: Close the front window. To close all windows of the app, press Option-Command-W.
- Option-Command-Esc: Force quit an app.
- Command–Space bar: Show or hide the Spotlight search field. To perform a Spotlight search from a Finder window, press Command–Option–Space bar. (If you use multiple input sources to type in different languages, these shortcuts change input sources instead of showing Spotlight. Learn how to change a conflicting keyboard shortcut.)
- Control–Command–Space bar: Show the Character Viewer, from which you can choose emoji and other symbols.
- Control-Command-F: Use the app in full screen, if supported by the app.
- Space bar: Use Quick Look to preview the selected item.
- Command-Tab: Switch to the next most recently used app among your open apps.
- Shift-Command-5: In macOS Mojave or later, take a screenshot or make a screen recording. Or use Shift-Command-3 or Shift-Command-4 for screenshots. Learn more about screenshots.
- Shift-Command-N: Create a new folder in the Finder.
- Command-Comma (,): Open preferences for the front app.
Sleep, log out, and shut down shortcuts
You might need to press and hold some of these shortcuts for slightly longer than other shortcuts. This helps you to avoid using them unintentionally.
- Power button: Press to turn on your Mac or wake it from sleep. Press and hold for 1.5 seconds to put your Mac to sleep.* Continue holding to force your Mac to turn off.
- Option–Command–Power button* or Option–Command–Media Eject : Put your Mac to sleep.
- Control–Shift–Power button* or Control–Shift–Media Eject : Put your displays to sleep.
- Control–Power button* or Control–Media Eject : Display a dialog asking whether you want to restart, sleep, or shut down.
- Control–Command–Power button:* Force your Mac to restart, without prompting to save any open and unsaved documents.
- Control–Command–Media Eject : Quit all apps, then restart your Mac. If any open documents have unsaved changes, you will be asked whether you want to save them.
- Control–Option–Command–Power button* or Control–Option–Command–Media Eject : Quit all apps, then shut down your Mac. If any open documents have unsaved changes, you will be asked whether you want to save them.
- Control-Command-Q: Immediately lock your screen.
- Shift-Command-Q: Log out of your macOS user account. You will be asked to confirm. To log out immediately without confirming, press Option-Shift-Command-Q.
* Does not apply to the Touch ID sensor.
Finder and system shortcuts
- Command-D: Duplicate the selected files.
- Command-E: Eject the selected disk or volume.
- Command-F: Start a Spotlight search in the Finder window.
- Command-I: Show the Get Info window for a selected file.
- Command-R: (1) When an alias is selected the Finder: show the original file for the selected alias. (2) In some apps, such as Calendar or Safari, refresh or reload the page. (3) In Software Update preferences, check for software updates again.
- Shift-Command-C: Open the Computer window.
- Shift-Command-D: Open the desktop folder.
- Shift-Command-F: Open the Recents window, showing all of the files you viewed or changed recently.
- Shift-Command-G: Open a Go to Folder window.
- Shift-Command-H: Open the Home folder of the current macOS user account.
- Shift-Command-I: Open iCloud Drive.
- Shift-Command-K: Open the Network window.
- Option-Command-L: Open the Downloads folder.
- Shift-Command-N: Create a new folder.
- Shift-Command-O: Open the Documents folder.
- Shift-Command-P: Show or hide the Preview pane in Finder windows.
- Shift-Command-R: Open the AirDrop window.
- Shift-Command-T: Show or hide the tab bar in Finder windows.
- Control-Shift-Command-T: Add selected Finder item to the Dock (OS X Mavericks or later)
- Shift-Command-U: Open the Utilities folder.
- Option-Command-D: Show or hide the Dock.
- Control-Command-T: Add the selected item to the sidebar (OS X Mavericks or later).
- Option-Command-P: Hide or show the path bar in Finder windows.
- Option-Command-S: Hide or show the Sidebar in Finder windows.
- Command–Slash (/): Hide or show the status bar in Finder windows.
- Command-J: Show View Options.
- Command-K: Open the Connect to Server window.
- Command-L: Make an alias of the selected item.
- Command-N: Open a new Finder window.
- Option-Command-N: Create a new Smart Folder.
- Command-T: Show or hide the tab bar when a single tab is open in the current Finder window.
- Option-Command-T: Show or hide the toolbar when a single tab is open in the current Finder window.
- Option-Command-V: Move: Move the files in the Clipboard from their original location to the current location.
- Command-Y: Use Quick Look to preview the selected files.
- Option-Command-Y: View a Quick Look slideshow of the selected files.
- Command-1: View the items in the Finder window as icons.
- Command-2: View the items in a Finder window as a list.
- Command-3: View the items in a Finder window in columns.
- Command-4: View the items in a Finder window in a gallery.
- Command–Left Bracket ([): Go to the previous folder.
- Command–Right Bracket (]): Go to the next folder.
- Command–Up Arrow: Open the folder that contains the current folder.
- Command–Control–Up Arrow: Open the folder that contains the current folder in a new window.
- Command–Down Arrow: Open the selected item.
- Right Arrow: Open the selected folder. This works only when in list view.
- Left Arrow: Close the selected folder. This works only when in list view.
- Command-Delete: Move the selected item to the Trash.
- Shift-Command-Delete: Empty the Trash.
- Option-Shift-Command-Delete: Empty the Trash without confirmation dialog.
- Command–Brightness Up: Turn target display mode on or off.
- Command–Brightness Down: Turn video mirroring on or off when your Mac is connected to more than one display.
- Option–Brightness Up: Open Displays preferences. This works with either Brightness key.
- Control–Brightness Up or Control–Brightness Down: Change the brightness of your external display, if supported by your display.
- Option–Shift–Brightness Up or Option–Shift–Brightness Down: Adjust the display brightness in smaller steps. Add the Control key to this shortcut to make the adjustment on your external display, if supported by your display.
- Option–Mission Control: Open Mission Control preferences.
- Command–Mission Control: Show the desktop.
- Control–Down Arrow: Show all windows of the front app.
- Option–Volume Up: Open Sound preferences. This works with any of the volume keys.
- Option–Shift–Volume Up or Option–Shift–Volume Down: Adjust the sound volume in smaller steps.
- Option–Keyboard Brightness Up: Open Keyboard preferences. This works with either Keyboard Brightness key.
- Option–Shift–Keyboard Brightness Up or Option–Shift–Keyboard Brightness Down: Adjust the keyboard brightness in smaller steps.
- Option key while double-clicking: Open the item in a separate window, then close the original window.
- Command key while double-clicking: Open a folder in a separate tab or window.
- Command key while dragging to another volume: Move the dragged item to the other volume, instead of copying it.
- Option key while dragging: Copy the dragged item. The pointer changes while you drag the item.
- Option-Command while dragging: Make an alias of the dragged item. The pointer changes while you drag the item.
- Option-click a disclosure triangle: Open all folders within the selected folder. This works only when in list view.
- Command-click a window title: See the folders that contain the current folder.
- Learn how to use Command or Shift to select multiple items in the Finder.
- Click the Go menu in the Finder menu bar to see shortcuts for opening many commonly used folders, such as Applications, Documents, Downloads, Utilities, and iCloud Drive.
Document shortcuts
The behavior of these shortcuts may vary with the app you're using.
- Command-B: Boldface the selected text, or turn boldfacing on or off.
- Command-I: Italicize the selected text, or turn italics on or off.
- Command-K: Add a web link.
- Command-U: Underline the selected text, or turn underlining on or off.
- Command-T: Show or hide the Fonts window.
- Command-D: Select the Desktop folder from within an Open dialog or Save dialog.
- Control-Command-D: Show or hide the definition of the selected word.
- Shift-Command-Colon (:): Display the Spelling and Grammar window.
- Command-Semicolon (;): Find misspelled words in the document.
- Option-Delete: Delete the word to the left of the insertion point.
- Control-H: Delete the character to the left of the insertion point. Or use Delete.
- Control-D: Delete the character to the right of the insertion point. Or use Fn-Delete.
- Fn-Delete: Forward delete on keyboards that don't have a Forward Delete key. Or use Control-D.
- Control-K: Delete the text between the insertion point and the end of the line or paragraph.
- Fn–Up Arrow: Page Up: Scroll up one page.
- Fn–Down Arrow: Page Down: Scroll down one page.
- Fn–Left Arrow: Home: Scroll to the beginning of a document.
- Fn–Right Arrow: End: Scroll to the end of a document.
- Command–Up Arrow: Move the insertion point to the beginning of the document.
- Command–Down Arrow: Move the insertion point to the end of the document.
- Command–Left Arrow: Move the insertion point to the beginning of the current line.
- Command–Right Arrow: Move the insertion point to the end of the current line.
- Option–Left Arrow: Move the insertion point to the beginning of the previous word.
- Option–Right Arrow: Move the insertion point to the end of the next word.
- Shift–Command–Up Arrow: Select the text between the insertion point and the beginning of the document.
- Shift–Command–Down Arrow: Select the text between the insertion point and the end of the document.
- Shift–Command–Left Arrow: Select the text between the insertion point and the beginning of the current line.
- Shift–Command–Right Arrow: Select the text between the insertion point and the end of the current line.
- Shift–Up Arrow: Extend text selection to the nearest character at the same horizontal location on the line above.
- Shift–Down Arrow: Extend text selection to the nearest character at the same horizontal location on the line below.
- Shift–Left Arrow: Extend text selection one character to the left.
- Shift–Right Arrow: Extend text selection one character to the right.
- Option–Shift–Up Arrow: Extend text selection to the beginning of the current paragraph, then to the beginning of the following paragraph if pressed again.
- Option–Shift–Down Arrow: Extend text selection to the end of the current paragraph, then to the end of the following paragraph if pressed again.
- Option–Shift–Left Arrow: Extend text selection to the beginning of the current word, then to the beginning of the following word if pressed again.
- Option–Shift–Right Arrow: Extend text selection to the end of the current word, then to the end of the following word if pressed again.
- Control-A: Move to the beginning of the line or paragraph.
- Control-E: Move to the end of a line or paragraph.
- Control-F: Move one character forward.
- Control-B: Move one character backward.
- Control-L: Center the cursor or selection in the visible area.
- Control-P: Move up one line.
- Control-N: Move down one line.
- Control-O: Insert a new line after the insertion point.
- Control-T: Swap the character behind the insertion point with the character in front of the insertion point.
- Command–Left Curly Bracket ({): Left align.
- Command–Right Curly Bracket (}): Right align.
- Shift–Command–Vertical bar (|): Center align.
- Option-Command-F: Go to the search field.
- Option-Command-T: Show or hide a toolbar in the app.
- Option-Command-C: Copy Style: Copy the formatting settings of the selected item to the Clipboard.
- Option-Command-V: Paste Style: Apply the copied style to the selected item.
- Option-Shift-Command-V: Paste and Match Style: Apply the style of the surrounding content to the item pasted within that content.
- Option-Command-I: Show or hide the inspector window.
- Shift-Command-P: Page setup: Display a window for selecting document settings.
- Shift-Command-S: Display the Save As dialog, or duplicate the current document.
- Shift–Command–Minus sign (-): Decrease the size of the selected item.
- Shift–Command–Plus sign (+): Increase the size of the selected item. Command–Equal sign (=) performs the same function.
- Shift–Command–Question mark (?): Open the Help menu.
Other shortcuts
For more shortcuts, check the shortcut abbreviations shown in the menus of your apps. Every app can have its own shortcuts, and shortcuts that work in one app might not work in another.
- Apple Music shortcuts: Choose Help > Keyboard shortcuts from the menu bar in the Music app.
- Other shortcuts: Choose Apple menu > System Preferences, click Keyboard, then click Shortcuts.
Learn more
- Create your own shortcuts and resolve conflicts between shortcuts
- Change the behavior of the function keys or modifier keys
224 Excel keyboard shortcuts for Windows and Mac
The keyboard shortcuts make your work easier, faster and more efficiently.
This list covers 224 shortcut keys you can use for Windows and Mac. It’s organized by 13 categories which you experience in Excel 2016.
Table of contents
Useful Excel shortcut keys
Windows | Mac |
---|---|
Display [Open file] dialog box | |
Ctrl+O | ⌘+O |
Cut the active cells to the clipboard | |
Ctrl+X | ⌘+X |
Copy the active cells to the clipboard | |
Ctrl+C | ⌘+C |
Paste the copied contents from the clipboard | |
Ctrl+V | ⌘+V |
Undo the last action | |
Ctrl+Z | ⌘+Z |
Redo the last action | |
Ctrl+Y | ⌘+Y |
Switch bold formatting | |
Ctrl+B | ⌘+B |
Switch italic formatting | |
Ctrl+I | ⌘+I |
Switch underlining | |
Ctrl+U | ⌘+U |
Switch strikethrough formatting | |
Ctrl+5 | ⌘+shift+X |
Display [Find] dialog box | |
Ctrl+F | ⌘+F |
Display [Print] dialog box | |
Ctrl+P | ⌘+P |
Save workbooks | |
Ctrl+S | ⌘+S |
Display [Save As] dialog box | |
F12 | F12 |
Quit Excel | |
Alt+F4 | ⌘+Q |
Display [Help] | |
F1 | F1 |
Shortcut keys for general functions
Windows | Mac |
---|---|
Switch filter | |
Ctrl+Shift+L | ⌘+shift+F |
Display the access keys for the ribbon commands | |
Alt | |
Move the focus to the next commands on the ribbon | |
Alt→Tab | |
Show or Hide the ribbon | |
Ctrl+F1 | ⌘+option+R |
Display the right-click menu | |
Shift+F10 | shift+F10 |
Switch the full screen mode | |
Alt→V→U | ⌘+control+F |
Exit the full screen mode | |
Esc | esc |
Close dialog boxs, message windows etc | |
Esc | esc |
Move to the right tab in a dialog boxes | |
Ctrl+Tab | |
Move to the left tab in a dialog box | |
Ctrl+Shift+Tab | |
Operate the functions in a dialog box | |
Enter | return |
Minimize Excel windows | |
⌘+H | |
Display [Print] tab in the Backstage view | |
Ctrl+F2 | control+F2 |
Open [Smart Lookup] | |
control+option+⌘+L | |
Display [File] and Backstage view | |
Alt→F | |
Display [Home] tab in ribbon | |
Alt→H | |
Display [Insert] tab in ribbon | |
Alt→N | |
Display [Page Layout] tab in ribbon | |
Alt→P | |
Display [Data] tab in ribbon | |
Alt→A | |
Display [Review] tab in ribbon | |
Alt→R | |
Display [View] tab in ribbon | |
Alt→W | |
Show or hide objects | |
Ctrl+6 | control+6 |
Switch floating shapes such as text boxes, shapes or pictures | |
Ctrl+Alt+5→Tab | |
Exit the floating shape navigation | |
Esc | esc |
Display [Thesaurus] dialog box | |
Shift+F7 | shift+F7 |
Check spelling | |
F7 | F7 |
Display [Quick Analysis Tool] dialog box | |
Ctrl+Q | |
Display [Insert] dialog box to insert rows, columns or cells | |
Ctrl+Shift++ | control+shift+= |
Display [Delete] dialog box to delet rows, columns or cells | |
Ctrl+– | ⌘+– |
Show or hide outline signs | |
Ctrl+8 | control+8 |
Display [Error Checking] menu | |
Alt+Shift+F10 | |
Display [Create Names] dialog box | |
Ctrl+Shift+F3 | ⌘+shift+F3 |
Display [Name Manager] dialog box | |
Ctrl+F3 | |
Display [Define Name] dialog box | |
⌘+F3 | |
Display [Define Name] dialog box | |
Alt→M→M→D | control+L |
Display [Paste Name] dialog box | |
F3 |
Shortcut keys for workbooks
Windows | Mac |
---|---|
Create a new blank workbook | |
Ctrl+N | ⌘+N |
Create a new workbook from templates | |
⌘+shift+P | |
Close the active workbook window | |
Ctrl+W | ⌘+W |
Display control menu for a workbook window | |
Alt+Space | |
Minimize the active workbook window | |
Ctrl+9 | control+9 |
Restore the size of the active window | |
Ctrl+F5 | |
Mixmize or restore the size of the active window | |
Ctrl+F10 | ⌘ +F10 |
Perform [Size] command when it’s not maximized | |
Ctrl+F8 | control+F8 |
For Mac, expand in lengthwise, then in widthwise | |
control+F8 | |
Move the active window, when it’s not miximized | |
Ctrl+F7 | |
Switch to the next book window | |
Ctrl+F6 | |
Calculate all worksheets in all open workbook | |
F9 | F9 |
Culculate all worksheets in all open workbook regardless of any changes since the last calculation | |
Ctrl+Alt+F9 | |
Recalculate all open workbooks includes cells which are not marked for calculation | |
Ctrl+Alt+Shift+F9 |
Shortcut keys for worksheets
Windows | Mac |
---|---|
Insert a new worksheet in the active workbook | |
Shift+F11 | shift+F11 |
Move to the right worksheet | |
Ctrl+Pageup | option+→ |
Move to the left worksheet | |
Ctrl+Pagedown | option+← |
Select the active worksheet and the left one | |
Ctrl+Shift+Pageup | |
Select the active worksheet and the right one | |
Ctrl+Shift+Pagedown | |
Move between the ribbon, the window, the worksheet and the zoon control (Including split windows) | |
F6 | |
Move between the ribbon, the window, the worksheet and the zoom control | |
Shift+F6 | |
Calculate the active worksheet | |
Shift+F9 | shift+F9 |
Shortcut keys for navigation
Windows | Mac |
---|---|
Move one cell up | |
↑ | ↑ |
Move one cell down | |
↓ | ↓ |
Move one cell left | |
← | ← |
Move one cell right | |
→ | → |
Move to the right cell | |
Tab | tab |
Move to the left cell | |
Shift+Tab | shift+tab |
Scroll one screen up | |
PageUp | page up MacBook : fn+↑ |
Scroll one screen down | |
PageDown | page down MacBook : fn+↓ |
Scroll one screen left | |
Alt+Pageup | option+page up MacBook : fn+↑ |
Scroll one screen right | |
Alt+Pagedown | option+page down MacBook : fn+↓ |
Move to the first cell in a work sheet | |
Ctrl+Home | control+home MacBook : control+← |
Move to the last cell in a work sheet | |
Ctrl+End | control+end MacBook : control+→ |
Move to the first row | |
Home | home MacBook : fn+← |
Move to the upepr left corner when scroll lock is on | |
Home+ScrollLock | |
Move to the top in the data range | |
Ctrl+↑ | ⌘+↑ |
Move to the last in the data range | |
Ctrl+↓ | ⌘+↓ |
Move to the left edge in the data range | |
Ctrl+← | ⌘+← |
Move to the right edge in the data range | |
Ctrl+→ | ⌘+→ |
Move the cursor to the last in the formula bar | |
Ctrl+End | control+end MacBook : control+→ |
Move to one cell up within the selected ranges | |
Enter | return |
Move to one cell down within the selected ranges | |
Shift+Enter | shift+return |
Move to one cell right within the selected ranges | |
Tab | tab |
Move to one cell left within the selected ranges | |
Shift+Tab | shift+tab |
Move to the next corner colockwise | |
Ctrl+. | control+. |
Display [Go To] dialog | |
F5 | F5 |
Scroll and move to the active cell | |
control+delete | |
Go to the submenu from the main menu | |
→ | |
Go to the next command in the main menu or the submenu | |
↓ | |
Move to the next in ribbon | |
↑↓←→ | |
Scroll the worksheet up and down, left and right | |
ScrollLock+↑↓←→ | |
Move to the next option or option group in a dialog box | |
Tab | tab |
Move in the active drop-down list in a dialog box | |
↑↓←→ | ↑↓←→ |
Turn the End mode on or off | |
End | fn+→ |
Move to the first field of the next record in a data from | |
Enter |
Shortcut keys for selection
Windows | Mac |
---|---|
Expand selected range by one cell | |
Shift+↑↓←→ | shift+↑↓←→ |
Select the entire worksheet | |
Ctrl+A | ⌘+A |
Select the current region when data is contained in the worksheet | |
Ctrl+Shift+Space | ⌘+shift+space |
Select the current region and its summaries when data is contained in the worksheet | |
Ctrl+Shift+Space→Space | ⌘+shift+space→space |
Select the entire worksheet | |
Ctrl+Shift+Space→Space→Space | ⌘+shift+space→space→space |
Select all objects when a object is selected | |
Ctrl+Shift+Space | |
Select the entire row | |
Shift+Space | shift+space |
Select the entire column | |
Ctrl+Space | control+space |
Expand the selected range to the top call of the row | |
Shift+Home | shift+home MacBook : shift+fn+← |
Expand the selected range to the beginning of the worksheet | |
Ctrl+Shift+Home | control+shift+home MacBook : control+shift+fn+← |
Expand the selected range to the end of the worksheet | |
Ctrl+Shift+End | control+shift+end MacBook : control+shift+fn+→ |
Expand the selected range one screen up | |
Shift+Pageup | shift+page up MacBook : shift+fn+↑ |
Expand the selected range one screen down | |
Shift+PageDown | shift+page down MacBook : shift+fn+↓ |
Select all cells with commnets | |
Ctrl+Shift+O | control+shift+O |
Select text from the cursor to the last in the formula bar | |
Ctrl+Shift+End | control+shift+end MacBook : control+shift+fn+→ |
Turn the extend selection mode on or off | |
F8 | F8 |
Select from the active cell to the cell which has data | |
Ctrl+Shift+: | ⌘+shift+: |
Expand selected range to the last cell which has data in the same row or the same column | |
Ctrl+Shift+↑↓←→ | ⌘+shift+↑↓←→ |
Select the cells which have data around the active cell | |
Ctrl+Shift+* | ⌘+shift+* |
Select the cells which have the different value from the active cell in the same row | |
Ctrl+| | |
Select the cells which have the different value from the active cell in the same column | |
Ctrl+Shift+| | control+shift+| |
Select the array includes the active cell | |
Ctrl+/ | control+/ |
Select the cells with formulas refering to the active cell directly | |
Ctrl+[ | control+[ |
Select the cells with formulas refering to the active cell directly or indirectly | |
Ctrl+Shift+[ | control+shift+{ |
Select the cells with formulas which refer to the selected range directly | |
Ctrl+] | control+shift+] |
Select the cells with formulas which refer to the selected range directly or in directly | |
Ctrl+Shift+] | control+shift+} |
Add discontiguous cells to the selected range | |
Shift+F8 | shift+F8 |
Select cells which have different values from the active cell in a row | |
control+ | |
Select the active cell when many cells are selected | |
shift+delete | |
Delete the selected ranges | |
Ctrl+– | ⌘+– |
Select the top command in the main or sub menu | |
Home | |
Select the last command in the main or sub menu | |
End | |
Open the selected menu | |
Enter | |
Activate the selected button | |
Enter | |
Display the list of the selected command | |
↓ | |
Display the selected drop-down list | |
Alt+↓ |
Shortcut keys for data entry
Windows | Mac |
---|---|
Edit the active cell | |
F2 | F2 |
Edit the active cell and place the cursor at the end | |
control+U | |
Edit the active cell and place the cursor at the end | |
BackSpace | delete |
Delete a charactor to the left of the cursor or selected text | |
Delete | delete MacBook : fn+delete |
Delete the contents in an active cell | |
BackSpace | delete |
Delete the contents but keep formats and comments in cells | |
Delete | delete |
Delete the left charactor of cursor or selected charactors | |
BackSpace | delete |
Exit edit mode and select one cell below | |
Enter | return |
Delete entry in cells or the formula bar | |
Esc | esc |
Complete a cell entry and move one cell down | |
Enter | return |
Complete a cell entry and move one cell up | |
Shift+Enter | shift+return |
Enter the current time | |
Ctrl+: | ⌘+; |
Enter the current date | |
Ctrl+; | control+; |
Copy the format and the contents to one cell below | |
Ctrl+D | ⌘+D |
Copy the format and the contents to one cell right | |
Ctrl+R | ⌘+R |
Enter the current entry to selected ranges | |
Ctrl+Enter | control+return |
Display [Replace] dialog box | |
Ctrl+H | control+H |
Repeat the current Find action | |
Shift+F4 | shift+F4 |
Display [Sort] dialog box | |
⌘+shift+R | |
Display [Create Tables] dialog box | |
Ctrl+T | ⌘+T |
Insert and edit a comment | |
Shift+F2 | shift+F2 |
Display [Insert Hyperlink] dialog box | |
Ctrl+K | ⌘+K |
Display the auto complete list | |
control+option+↓ | |
Enter an array formula | |
Ctrl+Shift+Enter | ⌘+shift+return |
Perform a selected button function or check / uncheck the check box | |
Space | |
Use [Flash Fill] function | |
Ctrl+E | |
Display [Charactor Viewer] dialog box (including Emoji) | |
control+⌘+space |
Shortcut keys for format cells
Windows | Mac |
---|---|
Select the fill color | |
Alt→H→H | |
Add top borders to the selected range | |
Alt→H→B→P | ⌘+option+↑ |
Add bottom borders to the selected range | |
Alt→H→B→O | ⌘+option+↓ |
Add left borders to the selected range | |
Alt→H→B→L | ⌘+option+← |
Add right borders to the selected range | |
Alt→H→B→R | ⌘+option+→ |
Add outline borders to the selected range | |
Ctrl+Shift+& | ⌘+option+0 |
Remove outline borders from the selected range | |
Ctrl+Shift+_ | ⌘+option+– |
Align left | |
Alt→H→L→1 | ⌘+L |
Center text | |
Alt→H→A→C | ⌘+E |
Align right | |
Alt→H→A→R | ⌘+R |
Increase font size in text boxs | |
Ctrl+Shift+> | |
Decrease font size in text boxs | |
Ctrl+Shift+< | |
Increase font size | |
⌘+shift+> | |
Decrease font size | |
⌘+shift+< | |
Display [Format Cells] dialog box | |
Ctrl+1 | ⌘+1 |
Display [Font] tab in [Format Cells] dialog box | |
Ctrl+Shift+P | control+shift+P |
Display [Style] for Windows / [Modify Cell Style] for Mac dialog box | |
Alt+Shift+7 | ⌘+shift+L |
Display [Paste Special] dialog box | |
Ctrl+Alt+V | ⌘+control+V |
Shortcut keys for number format
Windows | Mac |
---|---|
Apply [General] number format | |
Ctrl+Shift+~ | control+shift+~ |
Apply [Time] fromat with hour, minute and AM or PM | |
Ctrl+@ | control+shift+@ |
Apply [Date] format with date, month and year | |
Ctrl+Shift+# | control+shift+# |
Apply [Percentage] format without decimal places | |
Ctrl+Shift+% | control+shift+% |
Apply [Currency] format with 2 decimal places and negative numbers in parentheses | |
Ctrl+Shift+$ | control+shift+$ |
Apply [Number] format with thousands separator, and minus sign (-) for negative values | |
Ctrl+Shift+! | control+shift+! |
Apply [Scientific] number format with two decimal place | |
Ctrl+Shift+^ | control+shift+^ |
Shortcut keys for rows and columns
Windows | Mac |
---|---|
Insert selected rows or columns | |
Ctrl+Shift++ | ⌘+shift++ |
Delete selected rows or columns | |
Ctrl+– | ⌘+– |
Hide the selected rows | |
Ctrl+9 | ⌘+9 |
Hide the selected columns | |
Ctrl+0 | ⌘+0 |
Unhide the selected rows | |
Ctrl+Shift+( | control+shift+9 |
Unhide the selected columns | |
Ctrl+Shift+) | control+shift+0 |
Delete the characters from the cursor to the last | |
Ctrl+Delete | control+delete MacBook : control+fn+delete |
Group the selected cells | |
Alt+Shift+→ | ⌘+shift+K |
Ungroup the selected cells | |
Alt+Shift+← | ⌘+shift+J |
Shortcut keys for formulas and functions
Windows | Mac |
---|---|
Display [Formula] tab in ribbon | |
Alt→M | |
Show or hide the formula bar | |
Ctrl+Shift+U | control+shift+U |
Start a formula | |
= | = |
Display [Insert Function] dialog box | |
Shift+F3 | |
Display [Insert Function Arguments] dialog box | |
Ctrl+A | |
Display [Formula Builder] | |
shift+F3 | |
Display [Formula Builder] when a valid function name is typed in a formula | |
control+A | |
Insert Autosum | |
Alt+Shift+= | ⌘+shift+T |
Insert function arguments and parentheses when function name has been entered | |
Ctrl+Shift+A | control+shift+A |
Switch display between a cell value and a fomula | |
Ctrl+` | control+` |
Switch display between a cell value and a formula in the worksheet | |
Ctrl+Shift+` | |
Copy formula from the cell above to the active cell | |
Ctrl+Shift+‘ | control+shift+‘ |
Copy value from the cell above to the active cell | |
Ctrl+Shift+“ | control+shift+“ |
Switch cell references from relative to partially absolute to absolute | |
F4 | F4 |
Shortcut keys for charts
Windows | Mac |
---|---|
Create an enbedded chart from the selected range | |
Alt+F1 | option+F1 |
Create a chart in a new worksheet from the selected range | |
F11 | F11 |
Shortcut keys for macros
Windows | Mac |
---|---|
Create a macro sheet | |
Ctrl+F11 | ⌘+F11 |
Display [Macro] dialog box | |
Alt+F8 | option+F8 |
Display [Microsoft Visual Basic] window | |
Alt+F11 | option+F11 |